Our Basic Plan

Online Admission Software

Online Admission Software has become one of the most important components for managing admissions efficiently in modern educational institutions. Post COVID-19, contactless and paperless operations have become critical for health safety and operational continuity.

Digitizing the entire admission workflow helps institutions save time, reduce errors, and offer better convenience to parents.

Paperless Admission Solution by ScholarSYS

ScholarSYS Online Admission Software enables institutions to design custom admission forms with attachments and automated workflows. Integrated CRM helps manage inquiries, leads, counselor assignments and follow-ups efficiently.

Key Advantages of Online Admission Software

Promote admission forms easily via website and social media platforms

Eliminate long queues and manual form handling

Complete digitization without manual data entry

Reach more students and parents effectively

Cashless form fee collection and paperless workflow

CRM-driven inquiry and lead management

Automated follow-ups via SMS, Email & Voice Calls

Merit list generation and applicant shortlisting

Why You Should Avoid Offline Admission Process

Inconvenient and time-consuming for parents Difficult to manage physical documents Requires additional effort for data digitization Delayed communication with parents Fewer applicants due to outdated processes Damages digital credibility of the institution

Seamless ERP & LMS Integration

ScholarSYS Admission Software is fully integrated with ERP and LMS. Once a student is confirmed, data flows automatically to the Student Management System. Classroom allocation, subject mapping and digital fee collection become effortless with payment gateway integration.

Want to digitize your admission process? Connect with ScholarSYS for a guided demo today.

Online School Fee Payment System

Integrated Fee & Finance Management

Quick Setup · 7+ Payment Gateways · Detailed Reports Get In Touch

Smooth Integration

Seamless payment gateway integration with your existing system.

Pay at Your Ease

Pay via mobile app or web anytime, anywhere.

Personalized Dashboard

Track daily transactions with real-time reports.

Instant Fee Receipt

Parents receive immediate digital receipts.

Go Cashless with Advanced Fee Payment Options

ScholarSYS provides one of the most advanced fee management systems with 7+ top payment gateway integrations. Designed after deep domain research to deliver seamless, secure, and flexible payment experiences.

From dynamic fee settings to smart payment links and reminders, the system saves administrative time and offers real-time reporting. Parents can pay using Credit Card, Debit Card, Net Banking, UPI, and other modern payment methods. SMS-based payment links allow fee payments even without app access. Automatic settlement into institutional bank accounts reduces paperwork and manual reconciliation.

Pay Fee in App with Old Payment History

Best Online School Fee Payment System to Drive Cashless Payments Contact Us

Features

Secure payment processing Certified payment gateways Multiple payment modes supported Automatic bank settlements Advanced admin controls

Benefits

Real-time transactions Reduced manual workload Secure & reliable payments Personalized dashboards Daily collection reports

Important Note: Online Payment Gateway Integration is available only for Domestic Clients (India).

Dynamic Result Generation

Dynamic Result Generator

ScholarSYS ERP helps manage exams, publish results and conduct online tests from a single unified platform.

Students and parents are notified instantly through SMS or app notifications for exams and declared results.

Exam Administrator

Manage weekly, monthly, quarterly, half-yearly and annual exams effortlessly.

Create a single exam for multiple subjects and classes scheduled across different days.

Supports exams ranging from school-level assessments to competitive exams like JEE, NEET, SAT and board examinations.

Exam calendar provides year-long visibility of scheduled assessments.

Student Reports

Generate detailed progress reports for parent-educator meetings.

Includes subject-wise analysis, attendance summaries, pass-fail ratios and graphical insights.

Reports can be generated individually or combined for entire classes.

Exam Results

Create semester-wise and term-wise results aligned with Indian and international education systems.

Supports multiple grading systems, marks-to-grade conversion, GPA scales and board-specific formats.

Flexible grading supports ICSE, CBSE, IB, Cambridge, state boards and international standards.

Customized Result Templates

Fully customizable result templates with titles, indicators, grading systems and bulk mark entry.

Import and modify CBSE, MP Board and other state board formats or design templates from scratch.

Includes automated rank calculation, subject aggregation and percentage computation.

Online Test & Paper Generator

Schedule MCQ-based online tests with time limits and negative marking.

Generate question papers using Excel-uploaded question banks with random or manual selection.

Instant result generation with ranking and performance analysis.

Supports multiple shuffled paper sets for printing and digital exams.

ScholarSYS – A Complete Student Management Software System

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Benefits Of Student Management Software

The school management system proposes a common automated platform for the school administration, learners, tutors, and parents with salient benefits.

ScholarSYS provides a complete student management system that manages campus operations and offers personalized access for students, teachers, parents, administrators, and management.

Benefits For Management

Paperless Campus, Cost-Effective Solutions

ScholarSYS is a powerful school management system offering strategic advantages to institutions.

Multi-campus management with lower operational costs
Complete automation of academic and administrative processes
Effective communication between stakeholders
Integrated academic, administrative & business workflows
Instant access to decision-making data

Benefits For Administrators

Simple Integration Solutions

ScholarSYS SIS is designed to efficiently control and manage all school departments.

Paperless automation of all operations
Quick report generation
Centralized academic and administrative management
Role-based data access
User-friendly interface

Benefits For Teachers

Accomplished, Secure Solutions

ScholarSYS helps teachers focus more on academics and less on administrative work.

More time for students
Automated attendance & grading
Detailed performance analytics
Online exams, assignments & forums
Improved parent-teacher interaction
Easy timetable access

Benefits For Parents

Reliable, Handy Solutions

Parent portals provide instant access to student information anytime, anywhere.

Active involvement in school activities
School events & holiday calendar access
Attendance, progress & fee updates
Assignment tracking
Instant circulars & announcements

Benefits For Students

Timely, Convenient Solutions

ScholarSYS provides real-time access to accurate academic information.

Better interaction with teachers & peers
Online assignment submission
School announcements & calendar
Access to attendance, timetable & results
Participation in forums & alumni networks

Join Hands With India’s Top-Rated Student Management System

Schedule a free demo today!

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Tangled exam schedules? Fix them with exam timetable software.

Exam Timetable Software

The scheduling exam timetable is really daunting task that needs to be carried out for each exam every academic year. The tangled situation gets worse when there is no automated exam timetable software implemented on the premises.

ScholarSYS exam timetable software supports both manual and automated scheduling. Teachers can easily edit and customize schedules class-wise or across the entire institution.

Intelligent conflict detection, balanced teacher allocation, and optimized student schedules ensure accuracy, punctuality, and discipline throughout the academic year.

Easy Generation of Admission Cards
Admission cards can be generated class/section wise with student details, subject timings and duration.
Easy Generation of Reports
Detailed teacher, student and timetable reports help administrators manage exam schedules effortlessly.

Benefits of Timetable Management System

Paperless timetable scheduling environment
Save up to 80% time compared to manual scheduling
User-friendly mobile app for students and teachers
Reduced errors with automated report generation
Direct integration with school academic calendars
Optimized utilization of teachers and resources

Have a Simplistic Exam Timetable Scheduling with ScholarSYS School Management Software.

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Why Do Schools and Colleges Need a Transportation Management System?

School Transport Management System

Let the location-based vehicle tracking depicted in various games bring into reality and incorporate the extraordinary concept for the safety of your school students. School transport is an important aspect of every educational institute. Students’ safety is the utmost priority of any educational institute.

Assure the parents by providing an ultra-modern, real-time mapping-based school transport management system that manages the school transports. Parents can track vehicle locations in real time and receive SMS or app notifications for schedule changes.

Increase accountability of school bus drivers by tracking speed, delays, and movement. A centralized database stores driver, attendant, and staff details for quick emergency response.

Provide a secure, monitored transport system and build parental trust with ScholarSYS School Transport Management Software.

Features Of ScholarSYS School Transport Management Software

Route Wise Transport Fee Collection Variable transport fees auto-calculated based on pickup and drop points and linked with the fee module.
Transport Alerts to Parents Instant route updates and notifications via mobile app and SMS.
Real-Time Student Tracking GPS-enabled tracking to monitor exact bus locations and nearby vehicles.

Vehicle Maintenance Track maintenance schedules, documents like PUC and licenses, and receive renewal alerts.
Transport Attendance Management Student attendance marked via mobile app with instant notifications.
Multiple Reports Detailed transport reports for profit, loss, and fleet performance tracking.

Benefits Of ScholarSYS School Transport Management Software

Proper record management of buses and transport staff
Easy retrieval of driver and vehicle documents
Auto linking of transport fees with fees module
Mobile app route updates and notifications
Accurate attendance reports for students
Seamless integration with bus tracking systems

Searching for India’s Most Trusted School Transport Management System? Let’s Schedule a Free Demonstration

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Our Standard Plan

Student Attendance Management System

Live real-time attendance data: Instant access to parents and management

No manual work
Real-time data
Attendance reports
Instant notification / SMS for absence

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⏱

Mark attendance in 30 seconds

Quick attendance marking using mobile app

📇

RFID based attendance

Attendance via student ID card using RFID

🙂

Face recognition attendance

Wireless facial recognition attendance system

🔐

Biometric attendance

Highly preferred solution for staff attendance

ScholarSYS School Attendance Management System

1. Manual App / Web Based Attendance

Teachers can mark attendance class-wise or subject-wise through mobile or web within seconds. Parents instantly receive attendance updates.

2. Machine Based Smart Attendance

Integrated wireless biometric and RFID machines provide real-time, seamless attendance tracking for students and staff.

Attendance System Options

RFID Attendance
Face Recognition Attendance
Biometric Attendance

3. QR Code Based Attendance

QR-based attendance is ideal for smaller institutions. Students scan their ID QR code while entering or exiting classrooms for real-time tracking.

Automate Your Student Attendance Management System Today

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Benefits of ScholarSYS Biometric Attendance Software

1. Shift & Timing Allocation

Automatically manage staff shifts, exam duties, and replacements with real-time attendance data.

2. Seamless Backend Integration

Attendance data syncs instantly via Wi-Fi or SIM-based machines into a centralized system.

3. Improved Security

Ensure only authorized personnel access campus facilities while maintaining student safety.

4. Accurate Payroll Processing

Automate payroll calculations based on precise staff attendance data.

Attendance Reports

Attendance In-Out Report

Attendance Summary Report

Attendance Summary

Frequently Asked Questions

How is the machine connected to the internet?

Through Mobile SIM or Wi-Fi.

Can we get daily punch-in and punch-out reports?

Yes, reports are generated automatically for enrolled staff.

Is machine maintenance covered?

Machines are repaired during the warranty period.

HRMS Software

Human Resource Management is about monitoring duties and maintaining database of all Employees by inculcating regulatory policies and making use of the right technology. The HR Management system can be effectively managed using ScholarSYS ERP software.

Online HRMS Software

All in one Staff/Teachers Management in ScholarSYS

Staff management is also equally important for institutions now a days as it consumes school management's time and so one cannot focus on his core tasks of academics. In ScholarSYS we have everything integrated starting from Academic Calendar, holidays for staff, Leave management, daily attendance (manual/biometric machine/walkthrough), punch in out report, salary components, Salary slip, PF, TDS and all compliance reports.

Employee Record

A repository of all employees data in one place to manage various daily activities, performance management, leaves of absence, salary to be paid and various employment-related agreements.

The automation of multiple and time consuming tasks related to human resources management will save time and monetary resources of the company.

Leave Tracker & Happy Holidays

Still relying on spreadsheets to manage your staff's leave information? Give your leave tracking process a digital touch. ScholarSYS ERP software helps you process Sick leave, Paid leave, holidays, family and medical leave, compensatory leave, and other leave programs.

Assign your academic calendar for the entire institute and set your holidays and vacation period within the same calendar.

Salary Generation

Our salary management system will automatically calculate all data for every component of the Employee’s Salary, whether its allowances or deductions.

A printed copy/PDF of the generated salary can be sent to the Employees through email.

Salary Analytics

Institute owner can know the last month total spending on salary with job category wise details.

Inventory Management Software

Maintaining inventory has always been difficult to manage and for the same reason admin always wished for a way out where everything can be managed, in one place.

Inventory Management Software

Managing made easy

Admin can create and manage Items (such as Stationery, Uniforms, Books) which institute needs to distribute among students and/or faculties.

Inventory Management Dashboard

Purchase Orders

Admin can directly note down the Purchase orders and print PDF or mark orders as received to update stock automatically.

Purchase Orders

Stock and sections

View whole stock in one view. Create sections and subsections and allocate items easily.

Items List

Vendor List

Item management

Admin can manage item requests. Once approved, stock is automatically deducted.

Frequently Asked Questions

Who can use this module?

Any institute who chooses to maintain the inventory can use this module.

Can I print my purchase order?

Yes, purchase orders can be viewed or printed in PDF format.

Who can request for an item?

Faculty or students can request items and admin can approve or reject.

What happens if request is accepted?

The requested quantity is automatically deducted from stock.

Can I download the report?

Reports can be downloaded in PDF and Excel format.

HRMS Software

Human Resource Management is about monitoring duties and maintaining database of all Employees by inculcating regulatory policies and making use of the right technology.

It works great to manage workloads and handle substitution effectively.

Online HRMS Software

All in one Staff/Teachers Management in ScholarSYS

Staff management is also equally important for institutions now a days as it consumes school management's time and so one cannot focus on his core tasks of academics. In ScholarSYS we have everything integrated starting from Academic Calendar, holidays for staff, Leave management, daily attendance (manual/biometric machine/walkthrough), punch in out report, salary components, Salary slip, PF, TDS and all compliance reports.

Employee Record

A repository of all employees data in one place to manage various daily activities, performance management, leaves of absence, salary to be paid and various employment-related agreements.

Automation of multiple HR tasks saves time and resources, enabling organizations to focus on employee growth.

Leave Tracker & Happy Holidays

ScholarSYS ERP software helps you process Sick leave, Paid leave, holidays, family and medical leave, compensatory leave, and other leave programs.

Assign academic calendars, set holidays, and bulk-assign weekly offs for the entire academic year.

Salary Generation

Automatically calculate allowances and deductions using preset statutory rules and updated tax slabs.

Salary slips can be generated as PDF and sent directly to employees via email.

Salary Analytics

Institute owners can track salary spending with job-category-wise insights to make data-driven HR decisions.

School Accounting Software

Fed up of errors in school accounting? Are you spending most of your time tallying the ledgers at the end of every financial year? Let us take the leverage to introduce our own ScholarSYS's school accounting software to erase all calculation errors and automate the accounting process.

Dumping the dated method of maintaining records in books, ledgers and adopting the digitalized way of accounting is the need of the hour.

Integrate your school management software with ScholarSYS's award-winning school finance management software and eliminate paper trails during audits.

Managing different accounts under one roof is now possible with this software.

Keep all standard and customized finance reports at your fingertips with a dedicated reporting interface.

Implement the software and make your educational accounting process compliance proof.

Key Features of School Finance Management Software

Auto Sync with student's fees records

The accounting software syncs student fee records, accountant entries, and online payments automatically.

Managing All Types of Vouchers

Manage Debit, Credit, Journal, Contra, and Receipt vouchers effortlessly.

Data Accuracy

Get accurate Balance Sheets, P&L, Trial Balance, and Income & Expenditure reports.

Reports for auditing voucher entries

Inspect, monitor, and analyze complete financial transactions for auditing.

Quick Bank Reconciliation

Clear cheques and track balances directly using ledger filters.

Income & Expenditure Tracking

Track profits, losses, and summaries to make informed financial decisions.

Benefits of School Finance Management System

Fast and simple voucher entry
Powerful financial reports
Reduced human errors
Student payment and refund control
Year-ending and general ledger support
Time-saving approvals and disbursements

With Secured and Outstanding Features ScholarSYS is One of the Best School Accounting Software

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Point of Sale has always been difficult to manage and for the same reason admin always wished for a way out where everything can be managed in one place. We believe we can help by providing the correct tools via School Administration Software for your institute to work smarter with maintaining the inventory.

Point of Sale Software

Managing made easy

ScholarSYS Point of Sale Software is a dynamic module designed by considering the specific needs of educational organisations. It works great for book stores, uniform sales, cafeteria, canteen, etc.

Admin can create and manage items such as stationery, uniforms and books, manage vendors, and track vendor history.

Sales Orders

Admin can directly manage sales orders digitally without maintaining books. Orders can be printed as PDF, viewed, and marked as received to update stock automatically.

Stock and Sections

View the complete stock in one place. Create groups, sections, and subsections to manage item allocation efficiently.

Item Management

Faculty or students can request items. Requests can be approved or declined by the rightful authority, and accepted requests automatically deduct stock.

Frequently Asked Questions

1. Who can use this module?

Any institute that wants to maintain inventory can use this module.

2. Can I print my sales order?

You can view and print sales orders from the inventory management module.

3. Who can request an item?

Any faculty or student can request items. Requests are approved or declined by authority.

4. What happens if a request is accepted?

The requested quantity is automatically deducted from stock.

5. Can I download the report?

Reports can be downloaded in PDF and Excel formats.

Our Extensive Plan

School Timetable Software

The scheduling school timetable is really daunting task that needs to be carried out every academic year. The tangled situation gets worse when there is no automated school timetable software implemented on the premises.

ScholarSYS timetable management software supports both manual and automatic scheduling. The intelligent system detects conflicts in slot allocation and helps generate a structured timetable using algorithms.

The software enables flexibility for teachers, manages breaks efficiently, and ensures balanced subject distribution for students.

Create a perfect and non-overlapping timetable with ScholarSYS school timetable software and free teachers from this time-consuming task.

Key Features of Timetable Management System

Managing Teachers Workload

Teachers’ workload is effectively managed by planned subject allocation.
Generate Multi-Campus Timetable

Manage multiple campuses and departments with customizable timetables.
Substitution Management

Proxy settings allow smooth teacher substitution during absences.

Easy Generation of Reports

Timetable reports for teachers, students, and administrators.
Lecture & Break Time Management

Define lecture durations and breaks based on availability.
Guest Lecture Management

Schedule special lectures by guest faculty directly in the system.

Benefits of Timetable Management System

Paperless timetable scheduling
Saves up to 60% time over manual processes
Mobile-friendly access for teachers and students
Reduced errors with automated reports
Direct integration with school calendars
Cost-effective and time-saving operations

Have a Simplistic Timetable Scheduling with ScholarSYS School Management Software

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Hostel Management Software with mess, visitor management and hostel attendance

Integrated Hostel Management
Synch with School Attendance

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Student life cycle

Manage detailed student profile with hostel life cycle

Fees & Finance Management

Manage hostel fees and other financial data like expense, wallet etc.

Inventory management

Manage inventory purchase records, stocks with allocation details

Contactless attendance

Use RFID / face recognition for contactless check-in and check-out

Best Hostel Management System with Cashless payment options and Mobile App access.

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ScholarSYS offers an advanced cloud based Hostel Management system for paperless hostel operations. It includes a Mobile App interface and covers all essential hostel management aspects.

Students can be provided hostel accommodation based on room availability. Different pricing for 2-seater, 3-seater, or multi-seater rooms is fully supported.

Parents can deposit pocket money into a secure student wallet. Withdrawals require warden approval and notify parents instantly.

Detailed reports can be generated for specific hostels, wings, floors, or rooms — all accessible from a single dashboard.

ScholarSYS Question Paper Generation and Online Exams work seamlessly to enable teachers and management to handle examinations effectively and securely. It acts as a powerful tool to evade duplicate question patterns and minimize cheating practices.

The system ensures rationalization of chapters in the syllabus and automatically excludes omitted lessons, making assessments fair, structured, and syllabus-aligned.

ScholarSYS School Management Software aims to provide customers with a platform to improve their students’ literary talent by developing a School Library Management System tool.

Library increases the collective creativity of students, highlighting the library’s perspective to make sense of changing times which can be managed better using the latest technology.

School Library Management System is a part of Institute Management System which focuses on specific issues faced by libraries and librarians.

MYClass Library Management

Manage Books, Racks, Sections

Library books are classified using modern-day classification schemes. ScholarSYS provides users with a listing of all available books with advanced search options such as author, title, subject, rack, and genre.

Multiple copies of a single book can be added, allowing the same book to be issued to multiple students simultaneously based on availability.

Going digital! Upload e-paper books for physical copies, enabling students to access books anytime.

Book profiles help students preview books before issuing them. Librarians can add bulk records efficiently without repetitive entries.

Barcode Scanner Integration

Each book is assigned a unique barcode following ISBN standards. Even multiple copies of the same book have individual barcodes to avoid confusion.

Barcodes can be generated and printed in bulk, promoting sustainable resource usage and efficient digital record keeping.

Barcode scanning enables quick issuing and returning of books, saving time and reducing queues.

Manage Book Requests

The system shows book availability, issue status, and expected return dates. Library management can be accessed from any device.

Issue and return requests can be managed easily using mobile numbers as references.

Late returns can be tracked, and per-day late fees can be applied automatically.

Lost, damaged, or missing books can be managed separately, with charges applied based on book value.

Invoices can be generated for fines and missing book charges, with adjustments if books are recovered.

Set limits on the number of books and issue duration for each user.

Automated due reminders can be sent via SMS using customizable templates.

Book Reports

Track book issue and return activity using detailed request reports.

Fine reports help monitor payments related to late returns, lost, damaged, or missing books.

Reports can be filtered by student name, book title, author, subject, and classroom.

Lesson Planning is an essential process to outline structured academic delivery for students. Teachers can visualize weekly schedules and plan lectures efficiently.

Planning → Standard wise → Subject wise → Lesson wise → Topic wise

Lesson Planning – A Teacher's Diary

Teachers can define objectives, timelines, and lecture counts per topic.

Flexible and realistic planning
Target-based syllabus completion
Classwork & Homework assignment
Daily, weekly & monthly planning
Customizable diary fields

Syllabus Tracking

Track lesson completion with color-coded statuses.

Partially Completed
Completed
Pending

Classwork & Homework Management

Linked with timetable module for automated updates and notifications.

Student Syllabus Over Phone

Mobile syllabus tracking
Lesson summaries
Remote access anytime

Birds-eye View for Management

Teacher performance tracking
Accurate lesson timelines
Improved institutional efficiency

Manage Books, Racks & Sections

Search, classify, and issue books digitally with multi-copy support.

Barcode Scanner Integration

Unique ISBN-based barcode scanning for issuing and returning books.

Manage Book Requests

Track availability, late fees, lost books, and automate reminders.

Book Reports

Generate detailed issue, fine, and student-based reports.

Event Management Software

Celebrate the academic through out the year with ScholarSYS's Event Management software and maintain an interesting, colorful, active and enjoyable academic year. Schedule all activities of an entire academic year and execute them timely. Planning events to be organized. Executed or differed events, Chief Guests, Programs in details, co-ordinators. Collection of Audios, Videos, snaps, scripts, etc. List of forthcoming events, inter-school events, etc. Participant wise performance, house wise performance

Academic Activities Management

Celebrate the academic through out the year with ScholarSYS's Event Management software and maintain an interesting, colorful, active and enjoyable academic year. Schedule all activities of an entire academic year and execute them timely.